Aviation, Health and Human Services, Information Technology, Security, Transportation

HHS/AHRQ Technical and Logistics

Meeting planning, logistical, and reimbursement support for AHRQ’s panel review meetings

AHRQ regularly releases Funding Opportunity Announcements (FOAs) for grants that vary in technical nature and scope. To assess submitted FOA responses, a complete grant review process is required. Weris provides administrative, meeting planning, logistical, and reimbursement support to AHRQ’s chartered review groups, including initial review groups (IRGs), special emphasis panels (SEPs), and internal AHRQ contract review meetings.

“I wanted to let you know how very pleased we all are at AHRQ for the excellent services…My only regret is that this is the first time I have sought out Weris’s services for a TEP meeting, that won’t happen again!”

—Technical Expert Panel COR

  • Client:  U.S. Department of Health and Human Services (HHS)/
    Agency for Healthcare Research and Quality (AHRQ)
  • Services: 
    • Communication management
    • Financial/cost projections, forecasting, and budgeting
    • Financial services/reimbursement
    • Full lifecycle management support
    • Logistics management
    • Meeting/conference planning and support
    • Process review and streamlining
    • Quality assessment and control
    • Risk assessment, mitigation, and resolution
    • Summary statements (technical expert panels and grant reviews)
    • Travel logistics
    • Video assisted meetings (VAM) and virtual meetings (VM)

Solutions

Cost Projections

To better manage costs, Weris uses a wealth of past experience and knowledge to project contract costs. This service eases client concerns, sets expectations, and can be used as a benchmark for yearly financial progression. Weris’s cost projections include added savings offered to our client by way of Weris’s market knowledge and established relationships with outside vendors as well as Weris’s ability to negotiate best-value services.

Meeting Planning and Logistic Support

Meeting planning isn’t just about checking off the boxes of a planned event; it requires knowing the kinds of issues that can arise and how to plan for, mitigate, and quickly resolve them. Weris works to alleviate the chances of issues arising through proper planning and procedures. With all the variables required of planning and producing a meeting, problems do occur—we plan for their possibility, enact the proper procedures and responses, and resolve as quickly as possible.

Reimbursement System

To process reimbursements to reviewers on AHRQ’s behalf, Weris developed a secure system and process that stores sensitive information and processes reimbursement payments. This secure process offers AHRQ ready access to important information and the ability to streamline payment processing.